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How to make a Southwest Group Booking?

The largest low-cost airline carrier in the world is Southwest Airlines, one of the major carriers flying within the US. With its headquarters in Dallas, Texas, Southwest, as it is more frequently known, operates in 121 U.S. cities as well as 10 other countries. In 2018, it held the record for transporting the most domestic passengers in the country.

Southwest Airlines is renowned for providing inexpensive flights. Due to its excellent customer service and cheap prices, southwest is a popular passenger air carrier among others. The airline provides complimentary additional checked bags, complimentary flight changes, and friendly, competent employees as benefits to its travelers.

Now when you are thinking about traveling in a group be it with your friends, or business partners for a meeting, for a wedding, or any other event you can reach out to Southwest for they offer amazing deals and discounts that are pocket-friendly and have convenient policies that can ease out the entire process of the Southwest Airlines group booking. You can get the best deals on Southwest group reservations when you reach out to us at Travels26.

What does a Group Mean on Southwest?

When you are traveling in a group of 10 or more people then you can avail of a special discounted program for group bookings at Southwest Airlines. Southwest Group reservations program consists:

  • Large families
  • Weddings
  • Religious groups
  • Sports teams
  • School groups
  • Music groups

Benefits of Southwest Group Reservations

When you are making reservations for Southwest Airlines group bookings for a group of 10 or more people then you can enjoy the benefits of the following:

  • Flexible Payments: Making a Group reservation doesn't require a deposit.
  • No additional costs: There are no booking, ticket, or change fees.
  • Numerous Name Changes: Numerous name changes are permitted up to 72 hours before departure.
  • Earn Roundtrip Tickets: For every 29th booked passenger, earn one roundtrip ticket to be used on the group's schedule (taxes and fees will apply).
  • Flight discounts are available! Additionally, to make the process of Manage Booking easier, everyone in your party will pay the same discounted rate.

Instead, if you try to purchase 10 tickets through the website, you might not be able to get all of them at the discounted rate because Southwest frequently caps the availability of low-cost prices.

How to make Group Reservations at Southwest?

Contact Southwest Group Travel at (800)433-5368. Monday through Friday, from 5 AM to 12 AM Central Standard Time, the line is accessible. Southwest Airlines group reservations can only be done over the phone.

You can send the name of the passengers via the following process:

To submit the form to the Southwest Airlines Group Travel Management page, www.swagrouptravel.com you must first fill out the Excel form, which allows you to input all of the passenger names. After you call southwest, you should receive an email with this spreadsheet template.

You must fill out each and every field, which includes:

  • Group Leader Name
  • Email
  • Flight Departure Date
  • Confirmation Number
  • Passport information will be needed for International Bookings

For the passengers you will need:

  • Full legal name
  • Date of birth
  • Gender
  • Redress number (if applicable)

How to Pay for the Southwest Group Reservations?

It can be a little difficult to pay. There is a $50 deposit required for each passenger, which is a good perk as you don't have to pay the entire cost upfront.

Although you will receive a return of the deposit five days after making the final payment, the deposit is NOT applied to the cost of the tickets.

You must upload a Letter of Authorization (LOA), which can be found on the www.swagrouptravel.com website, in order to make the deposit and final payment for the Southwest group reservation using a credit card. When there are more than 29 individuals in your group, the coordinator's flight is completely free!

Changes to Group Travel Reservations

When you book Southwest Airlines group bookings, you can make countless changes to your reservations. You can do this by entering your modifications on the tab “Changes” on the Excel Name Template provided to you by the airline. However, you should keep in mind that you can make the changes to your Southwest group reservations up until you have 72 hours for your flight to depart.

How to Check in for Southwest Airlines Group Booking?

For the group bookings on Domestic routes

1. To check in, you have to visit southwest.com and choose "Check In." Any one of your travelers should enter their confirmation number and first and last names.

2. You can choose to check in the full group or individual passengers.

3. One by one, the names of passengers who successfully checked in and their boarding locations will start to appear on the screen. Please be aware that certain passengers may not be able to check in online and must go to the ticket counter.

4. Go to the ticket desk at the airport after you arrive to get your boarding cards.

For the group bookings on International routes

1. To reserve your boarding positions, visit southwest.com and choose "Check-In." Any traveler's first and last name, together with their confirmation number, should be included.

2. Only one passenger may be checked in at a time.

3. To finish check-in, you'll need a current passport and information on who to call in case of an emergency.

4. for every passenger to check-in, you must complete steps 1 through 3 for each person.

5. Go to the ticket desk at the airport after you arrive to get your boarding cards.

FAQs about Southwest Group Booking

When you are traveling in a group of 10 or more and you contact Southwest for group bookings, you can get deals on Southwest group booking fares.
Yes, you can combine reservations. It is advised to check out the group booking discounts offered by the airline first if you are thinking of traveling in a group.
The first two checked bags are free on Southwest flights. This applies even when traveling as a group.
Fill out and upload the Excel Name Template that Southwest Airlines has given at www.swagrouptravel.com.The name of the group leader, their email address, the departure date, and their confirmation number are all mandatory fields.
Southwest Airlines has provided an Excel Name Template; fill it out with your changes and upload it at www.swagrouptravel.com. The name of the group leader, their email address, the departure date, and their confirmation number are all mandatory fields.
Call 1 (800) 435-9792 to speak with a Group Travel Services customer representative. They'll be delighted to help you.


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